How Instructors Invite Students to a Class – Access Keys and Licenses

Once your class is created, you can invite students to your class. The invitation you send will allow students to set up their own accounts, gain access to their course, and automatically enroll in your class.

Please note this procedure is typically not used if you are integrated with your LMS.

Steps

1. Navigate to Classes and click the Class title.
2. Click Manage and select Invite Students to Class.
3. Read the What to Expect in This Process pop-up. If you want to omit this screen in the future, check Don't show these instructions in the future. Click Next.
4. Does your class use access keys or licenses with CompTIA products?
   • Some organizations, like secondary education, purchase the course for the students. Therefore, instructors provide students access through licenses.
   • Some organizations, like post-secondary education, use access keys because students purchase the course for their class. This is a 20-digit access key.
   • Click What's the difference? for further detail. If you are unsure which option is used by your organization, contact your CompTIA representative.
5. Select Access Keys or Licenses.
   • If Licenses:
     • Enter the number of students in your class under How many students do you want to invite?
     • Click Create Reservation.
     • If students do not use licenses reserved for them within the reservation period, those unused licenses will return to your license pool. You can edit the reservation period after it has been created.
   • If Access Keys:
     • Enter the number of students in your class under How many students do you want to invite?
     • Click Next.
6. Whether you choose access keys or licenses, select an option for sending the invitation: Provide a List or Email Them Myself.

Provide a List

1. Enter students' email addresses, one per line.
2. Click Next.
3. Verify the list is correct.
4. Click Invite.
5. Once a student clicks Join Now from the email invitation, the student will appear in your class.

Email Them Myself

1. An email template is automatically generated. Click Copy Email.
2. Follow the outlined instructions.
3. Click Close.
4. Once a student clicks the link in the email, they can create a new account or log in to an existing account. After logging in, the student is automatically enrolled in your class.

View or Edit a License Reservation

If using licenses, after the reservation is set up:

1. Navigate to the Class page.
2. Click Manage and select Invite Students: View/Edit Class Reservation.
3. From there, you can:
   • Edit Reservation
   • Delete Reservation
   • Copy Email

View or Edit a Class Link

If using access keys, after the class link is set up:

1. Navigate to the Class page.
2. Click Manage and select Invite Students: View/Edit Class Link.
3. From there, you can:
   • Edit Link
   • Delete Link
   • Copy Email

TIPS

• Students should only create one account. If a student doesn't remember their login credentials, the student should not create a new account. Creating another account may also use an additional license.
• After students have created their accounts, they should log in using their existing account. If a student uses the class link again, they should not create another account.
• If a student accidentally creates two accounts, you can use Return License to Pool for the duplicate student, unenroll the duplicate student from your class, and archive the duplicate student.