How Instructors Invite Students to a Class – Access Keys and Licenses

Invite Students to Class 

Once your class is created you can invite students to your class.  The invitation you send will allow students to setup their own accounts, gain access to their course, as well as automatically enroll them in your class.  Please note this procedure is typically not used if you are integrated with your LMS. 

Steps 

1. Across from your class click the more button (3 dots) and select Invite Students to Class. 
2. Read What to Expect in This Process pop-up. If you want to omit this screen detail after this, please check the box Don’t show these instructions in the future. Click Next. 
3. Does your class use activation codes or licenses with CompTIA products?   
   • Some organizations, like secondary education, purchase the course for the students. Therefore, Instructors provide students access through licenses. 
   • Some organizations, like post-secondary education, use activation codes because students purchase the course for their class. This is a 20-digit access key.
   • Click What’s the difference? for further detail.  Of course, there are always exceptions, so if you are unsure which option is used by your facility, please contact your CompTIA representative. 
4. Click the respective option Access Keys or Licenses 
   • If Licenses: 
     • Enter the number of students in your class in the How many students do you want to invite? 
     • Click Create Reservation. 
     • Please note that if students do not use licenses that were reserved for them, after that reservation period (7 days by default) those unused licenses will return to your license pool. You can edit that reservation time after it has been created. 
   • If Access Keys: 
     • Enter the number of students in your class in the How many students do you want to invite? 
     • Click Next 
5. Whether you choose access keys or licenses, now select your option for sending an invitation Provide a List or Email Them Myself
   • Provide a List 
     • Enter students email addresses one per line. 
     • Click Next. 
     • Verify the list is correct.
     • Click Invite. 
     • Once a student clicks Join Now from their email invitation that student will appear in your class. 
   • Email Them Myself 
     • An email template is automatically generated. Click Copy Email. 
     • Follow the outlined instructions 
     • Click Close 
     • Once a student clicks the link in the email, they can create a username and password for a new account or log in to an existing account. After logging in, the student is automatically enrolled in your class.  
6. If using Licenses, after the reservation is setup, you can view/edit the reservation. Across from your class click the more button (3 dots) and select Invite Students: View/Edit Class Reservation to do the following tasks. 
   • • Edit Reservation
     • Delete Reservation 
     • Copy Email 
7. If using Access keys, after the class link is setup, you can view/edit the class link. Across from your class click the more button (3 dots) and select Invite Students: View/Edit Class Link to do the following tasks. 
   • • Edit Link 
     • Delete Link 
     • Copy Email 

TIPS 

• Students should only create one account. If a student doesn’t remember their login credentials, the student should NOT create a new account. Not only will the student have two accounts, but this will also use up an additional license. You can provide the student with their username and a temporary password if needed. 
• After students have created their accounts, they should go to the platform website to login just like you do.  However, if the student uses the class link after their account is created, again, the student should NOT create a new account but choose to login with their existing account. You can provide the student with their username and a temporary password if needed. 
• If a student accidentally created two accounts you can use the “Return License to Pool” for the duplicate student, unenroll the duplicate student from your class, and archive the duplicate student.