Using email to enroll students (Multi-Step Path)

Videos and Steps to Accomplish: 2 Videos/Steps

This is a multi-step getting started path which allows students to create their own CertMaster account and be joined to a class that the teacher creates. Please watch the video, complete the steps, and then watch the next video, and so forth. By the end of this article, you should be up and running smoothly.

Note: If you plan on using LMS (Learning Management System) integration, then you should not create classes manually or use email to enroll your students. All of your classes and students will be created automatically as you and your students click over from the LMS to CertMaster.

Watch Video - Creating a Class

Steps - Creating a Class

1. Click My Classes 
2. Click +Add button 
3. In the Create a Class dialog box:
   • Enter the class name
   • Enter class Start Date
   • Enter class End Date
   • Click Add under Instructor(s) to include an additional teacher (optional).
   • Click Add under Associated CertMaster Product(s).
   • Enter CertMaster , a title or the last 3 digits of the product ISBN.
   • Click on the respective product title.
   • Click Add
4. Click Create

Watch Video - Inviting Students

Steps

1. Across from your class click the more button (3 dots) and select Invite Students to Class.
2. Read What to Expect in This Process. If you want to omit this screen detail after this, please check the box Don’t show these instructions in the future.
3. Click Next.
4. Does your class use access keys or licenses with CertMaster products? Higher Ed students generally use access keys while K12 teachers typically use licenses.  Click What’s the difference? for further detail.  If you are unsure which option is used by your facility, please contact your CertMaster representative.
5. Click the respective option access keys or
   • Licenses – Enter the number of students in your class in the How many students do you want to invite?
   • Click Create Reservation.
   • Please note that if students do not use licenses that were reserved for them, after that reservation period (7 days by default) those unused licenses will return to your license pool. You can edit that reservation time after it has been created.
6. Whether you choose access keys or licenses, now select your option for sending an invitation Provide a List or Email Them Myself. Tip:  Some districts or schools block outside emails to students. If this is true for your facility choose to send an email yourself.  You many also want to send the email yourself for message confirmation.
   • Provide a List
     • Enter students email addresses one per line.
     • Click Next.
     • Verify the list is correct.
     • Click Invite.
     • Once a student clicks Join Now from their email invitation that student will appear in your class.
   • Email Them Myself
     • An email template is automatically generated. Click Copy Email.
     • Follow the outlined instructions.
       Tip: Enter all students email addresses in the To field or enter your email in the To field and all the students addresses in the Bcc field. 
     • Click Close on the CertMaster screen.
     • Once a student clicks the link in the email, they can create a username and password for a new account or log in to an existing account. After logging in the student is automatically enrolled in your class.

If you selected access keys, students typically purchase these keys themselves from the school bookstore or CertMaster directly.  Students need to enter the respective key to gain course access.

If you selected licenses, the students are automatically provided course access once they have logged into their accounts. 

After the reservation is setup, you can view/edit the reservation. 

• Across from your class click the more button (3 dots) and select View/Edit Class Reservation to do the following tasks.
  • Edit Reservation
  • Delete Reservation
  • Copy Email

Note: It’s important to note that you can only view report data for students who are enrolled in your classes.